TRAVEL SOCCER REFUND POLICY

Lee Mount Vernon Sports Club (LMVSC)
Travel Program
GOVERNING AND OPERATING POLICIES: REFUND POLICY
 

 PURPOSE

As stakeholders of the Lee Mount Vernon Sports Club (LMVSC) Travel Program, Player Families will have occasion to request refunds of their annual Club Fee due to extenuating circumstances. The procedures and practices contained within this policy are designed to act as a guideline for the granting and approval of Club Fee refunds.
 
This policy is designed to accomplish the following key points:
•    Ensure the clear understanding of the Player and Player Family commitment in accepting an invitation to join an LMVSC Travel Soccer Team.
•    Communicate the limited scenarios where a Player Family may be entitled to be refunded a portion of their Player Fee.
•    Ensure the fair and equitable enforcement of a consistent guideline for the granting of refunds.
•    Provide the appropriate level of business controls to ensure that the Club’s finances are not jeopardized

POLICY

General

Acceptance of an invitation to join an LMVSC Travel Team is a commitment to the Travel Program for the 12-month soccer year. LMVSC commits to providing the staffing, fields, and overall player development for a 12-month period and expenses of the Club are incurred accordingly. As such, only in special situations, will the LMVSC Travel Soccer Program consider refunding a portion of the annual Player Fee.

Refund Eligibility

Any player meeting any one or more of the three criteria outlined below is eligible for a refund equal to a percentage of their annual Club Fee:
 
1.    Any player who incurs a serious injury lasting no less than three (3) consecutive months in duration during the September through June timeframe is eligible to receive a refund. Eligible Players missing three (3) consecutive months of play during the September through June timeframe will be entitled to a refund equal to 15% of their annual Club Fee. Eligible Players missing two separate periods of no less than three (3) consecutive months of play during the September through June timeframe will be entitled to a refund equal to 30% of their annual Club Fee. Under no circumstances will an injured Player be entitled to a refund greater than 30% of their annual Club Fee.
2.    Player Families who relocate outside of our league playing areas prior to October 1 will be entitled to a refund equal to 15% of their annual Club Fee. Any Player Family who resides in our league playing area as of October 1 of any given year will not be entitled to any refund due to relocation. Our league affiliations can be found – www.lmvsc.org – Travel Soccer
3.    In the event a Player accepts an invitation to join a Travel Team and subsequently pays the current (or greater) portion due of their annual Club Fee, and, due to an inability to form a full roster, the Team does not participate in Fall League Play, the Player Family is entitled to a 100% refund of any and all monies paid as contribution toward their annual Club Fee obligation.

Refund Request Submittal and Requirements

All Club Fee Refund Requests must be submitted in writing and signed by one of the Player’s Parents or Legal Guardians. A completed and signed Refund Request must be submitted to the LMVSC Treasurer, with a copy sent to the Travel Soccer Commissioner. (See www.lmvsc.org – Contact Us for current contact information.) All Refund Requests under items 1 and 2 above must include supporting documentation.
 
When applying for an injury related refund, the player must also submit a doctor’s report, with information such as the condition of the player, the probable duration of the injury, and any recommended physical therapy. The player should state in the request whether she/he intends to remain on the roster after recovering from the injury and completing any rehabilitation period.

Refund Requests will only be considered if submitted with appropriate supporting documentation no later than two weeks following the Team’s last scheduled regular season League Play game. Refund requests submitted after two weeks following the last scheduled regular season League Play game will not be considered for approval.

Any refund requests submitted due to relocation outside of our league playing area; or release of one’s roster spot due to injury, must be accompanied by a valid VYSA Player Release Request, signed by the Player and Player’s Parent or Legal Guardian.
 
RESPONSIBILITY

Each Player Family, the LMVSC Treasurer, the Travel Commissioner are responsible for complying with this Refund Policy.
 
The LMVSC Travel Commissioner and Executive Director is responsible for accurately reviewing Refund Requests for compliance with this Policy. All requests meeting the eligibility criteria established via this Policy shall be approved and paid by the LMVSC Treasurer, per this Policy.
 
Any Refund Requests falling outside of this Policy may be submitted to the Travel Commissioner and the Executive Director for a possible policy exception. Any and all policy exceptions will be brought before the Board of Directors with a recommendation by the Travel Commissioner and the Executive Director for approval/denial.
 
ENFORCEMENT
 
Player Families who do not comply with this policy may be subject to the delay or withholding of reimbursement and/or the denial of a Refund Request.